1. Exhibitions would be organized by the Sub Committee of Pakistan Tanners Association as per plan approved by the Managing Committee.
2. Applications for participation in any Exhibition would be invited as per timetable prepared by the Sub Committee, generally about 2/3 months in advance, except in abnormal circumstances.
3. A non-refundable lump sum amount of Rs.100,000/- will be collected from each interested member for participation in the Exhibition at the time of submission of application.
4. Receipt in the office of the Association, alongwith token money would be considered as the date for the purposes of last date.
5. Applications received in the Association office within the last date as specified in the Circular will be entertained and will be selected on first-come-first-served basis or on merit basis as decided by the Exhibitions Sub-Committee.
6. If any selected participant shows inability to participate in any fair after payment of lump sum/ Final Payment due to any reason, lump sum amount/final amount paid by them shall be forfeited and the said Stand will be allocated to other interested member, if any.
7. In case, no member is found interested,then the total cost of said stand would be receivable from them. In case of non compliance of this stipulation, their name would be black listed for future exhibitions, besides other actions or penalties as deemed appropriate by the Sub Committee.
8. The applicants should submit the prescribed Rules & Regulation Form duly filled-in and signed by the Partner/Director/Proprietor of the Company.
9. Standard size of stands would be between 12 sq.metre. The Sub Committee would have the right to change the size of the stand depending on the layout plan as determined by the Sub Committee subject to availability of the space in the pavilion.
10. In case the number of Applications exceed the actual requirements of Stands available, then token money, would be refunded, to unsuccessfull applicants, as specified in serial no 5.
11. Applicants having any amount outstanding against them for exhibitions or any other account in the books of Pakistan Tanners Association would not be considered unless they clear these dues prior to applying for the respective exhibition.
12. Applications for exhibition would only accepted from members of Pakistan Tanners Association of both the zones, provided they do not have any arrears and have not been blacklisted for participation by the respective Sub Committee.
13. No member would be allotted more than 2 Stands. However, in case of Group, one Stand for each member company may be allocated.
14. Any member, whose allotted stand is found vacant, during the Exhibition, the Exhibition Committee may seek explanation from them. If the Sub Committee is not satisfied with reasons for non participation, it may recommend for the member to be black listed for future Exhibitions.
15. In case, the Association is unable to organize the pavilion due to reasons beyond its control or as decided by the Sub Committee, the participation fee would be refunded to the applicants in part or full. However, in case funds have already been remitted to Fair authority / Pak Embassy, then refund to the members, will be subject to refund from the agency who has been paid the amounts. Association cannot take responsibility of refund, if the funds cannot be recovered from these organizations.
16. Association, if requested would issue recommendation letter for visa to the participants. However, the Association would not be responsible for arranging the Visa. In case, of non issuance of Visa, PTA would not be bound, to refund the participation fee.
17. Participants will not do any act, which is against the immigration rules and social tradition of the country concerned and will cooperate fully with the Director of thr Pavilion
18. As a rule, Spot Sales are not permitted at the Exhibitions.
19. The applicant will be liable to administrative and disciplinary action, as the competent competent authority of the Association deem suitable / necessary, for any sort of infringement of the above rules framed for the purpose

SHIPMENT OF EXHIBITS

1. PTA will arrange transportation of the Exhibits of the participants of Pakistan Pavilion as well as individual participants, who are the members of the Association.
2. The exhibits must be delivered to the PTA atleast 25 days prior to the commencement of the Exhibition.
3. Three (3) copies of the Invoice and Packing List of Exhibits must be provided by the participants, alongwith the goods.
4. PTA will not be held responsible for sending the samples to the Exhibition, if the exhibits are not delivered to the PTA office / Store within the deadline as circulated for this purpose.
5. The sample should be sent with keys, duly packed in such a manner so that it cannot be broken or theft and pilferage may not be occurred in transmit.
6. Air freight charges shall be collected before dispatch of the goods. Refund, if any on account of air freight would be paid as per the airwaybill or bill of lading as the case may be.
7. The Association would arrange for transportation of the samples. Every effort would be made for arranging insurance of the goods. In case the Association is unable to arrange insurance it would inform the members so they could arrange the insurance themselves.
8. Outgoing / Incoming consignment of exhibits of the participants shall not include any other materials other than exhibits. In case other items are found, other then declared exhibits, they will be penalised.
9. The Number of Cases & Weight of the Exhibits should be the same for Outgoing & Incoming Consignment.
10. In case any difference is found in the number of Cases and Weight, they will be asked to pay all the extra charges, paid for clearance of the consignment with penalty.
11. PTA will not be held responsible for any damage/theft/pilferage occurred in trans.
12. The Exhibits would be sent by Air and will brought back by Air / Sea.
13. In case, samples are not collected back from PTA office/store within 10 days from the date of issue of letter, 10% extra will be charged. No exhibits would be returned unless the member has cleared all dues on account of the respective exhibition. Association reserves the right to recover balances by disposal of the goods, in case the member is not able to clear the dues.

SCOPE OF WORK OF THE CHAIRMAN, EXHIBITIONS & DELEGATIONS
SUB-COMMITTEE, PTA (CENTRAL)

1. To prepare a plan of the Exhibitions, for approval by the Managing Committee. Sub Committee would take input from the members and the Leather Products Sub Committee before submitting the same to the Managing Committee.
2. The Chairman through the respective secretary of the Sub Committee oversee the working of the affairs. He would also liase with EPB for obtaining necessary permission and allocation of funds from EPB.
3. Instruct the concerned Secretary to arrange for necessary space, if not booked already by the previous Sub Committee.
4. To approve all matters relating to the Exhibitions after due consultation with other members of the Sub Committee. Matters relating to Space Rent, Stand Designing & Construction of stand shall be approved by the Chairman. Publicity materials and brochures, leaflets shall also be approved by the Chairman.
5. The Chairman shall supervise the balloting of the stands amongst the participants. No preference would be given to any member, all participants would have to be on the basis of ballot.
6. Nominate Director for the Pakistan Pavilion from among the Exhibitors, in consultation with the Sub Committee.
7. The Chairman through the Sub Committee Secretary ensure that space payment is only made after the same has been received from the participants in full.

SCOPE OF WORK OF THE DIRECTOR PAVILION

1. The Director Pavilion would be nominated from among the Exhibitors.
2. To ensure timely arrival of Exhibits and return of shipment as per Government Policy.
3. He will ensure that all the Exhibitors got uniform facility and to solve their problem, if any.
4. In case the Chairman of the Association or the Chairman of the Sub Committee is not available, Pavilion Director would represent the Association.
5. To recommend to the Chairman, Exhibition Committee for necessary funds to meet expenses of the Pavilion.
6. To engage necessary staff for the Pavilion, in case, no staff member of the Association is attending the Exhibition.
7. The staff of the Association will work under the control of the Director Pavilion and will assist him in running the affairs during the Fairs.
8. To approve the Statement of Expenses incurred during the Exhibition.
9. To submit a report containing comments of Exhibitors, Visitors, Business concluded, Number of Visitors, to the Chairman Sub Committee.